Welcome to the Department of Transportation’s (DOT) Hiring Toolkit. Hiring new employees can be a time-consuming and challenging process for Federal managers who face many pressing daily obligations. This Toolkit was developed to facilitate this process by providing guidance and explaining, at a top level, what hiring managers need to know and do during the hiring process – -- or who to contact for more help.
The DOT’s Hiring Toolkit is a web-based guide designed primarily for hiring managers or those needing a refresher on the hiring process. Information is provided on your role as a hiring manager, as well as that of other key players in the hiring process; the typical steps involved in most hiring actions; the hiring flexibilities that are available to you when filling positions, including several that fast-track the process; and the workforce planning and pre-work that takes place before any hiring processes can begin.
There are four modules in the Toolkit, as follows:
Hiring Manager – determines his/her hiring needs, gains approval for the hiring action, submits a hiring request through the Workforce Transformation and Tracking System (WTTS), strategizes hiring and assessment tactics with his/her HR Specialist, schedules and conducts interviews, and collaborates with his/her HR Specialist and other key players during the entire hiring process to timely and successfully bring the selected applicant on board.
Higher Level Approving Official – authorizes the hire via WTTS.
Office of Budget – confirms funding for the hire via WTTS.
OA HR Specialist – prior to and after submission of the approved hiring action, provides ongoing consultative services to help ensure the hiring manager is aware of his/her hiring and recruitment needs and options; and collaborates with the hiring manager and/or other key players to advertise the vacancy, ensure compliance with regulations, and to timely and successfully bring the selected applicant on board.
Executive Agent (EA) – posts Job Opportunity Announcements (JOA) on USAJOBS, and provides staffing and examining functions performed in conjunction with the DOT Automated Staffing System, for all of DOT with the exception of the Federal Aviation Administration (FAA).
Office of Security – oversees the pre-employment security clearance processes, such as drug testing, eQIP and adjudication of suitability/security issues.
Applicant – submits required information when applying for a job, participates in interviews, and, if he/she accepts the job offer, timely completes pre-employment requirements and collaborates with other key players for a timely and successful Entrance on Duty (EOD).
Yes, there are many different hiring authorities, but they basically fall into 2 "buckets."